http://boardmgmt.net/how-board-meetings-different-from-other-types-of-meetings
Online board meetings enable board members to share their insights without needing to travel. These meetings are simple to attend and offer a excellent experience for those who take part. With the help of tools such as video conferencing, presentations and conversations through chats, these virtual meetings are just as effective as in-person meetings. They also allow for the sharing of documents in a secure way, and also for the creation of minutes of board meetings.
However, as with any other gathering, a remote one is not without challenges and issues. The most important thing is to ensure that all participants are able to participate and can discuss their ideas. This can be achieved by choosing a date to organize the meeting that is suitable for everyone, even those who reside in different parts of the world. If this isn’t possible, you could think about holding shorter meetings or involving those who are unable to be able to attend in other ways.
It is also essential to establish clear goals for the meeting in advance. This helps the board members in understanding their responsibilities and provides them with a more focused approach to the meeting. It is essential to distribute the pertinent information prior to the meeting to all participants to enable them to read it and prepare any questions, votes or other decisions. Sending the agenda in a form of document together with the invitation to the meeting is a way to accomplish this.