A data room is a safe environment where confidential business documents can be shared with partners, investors and other stakeholders. It includes features such as watermarking, auditing and granular settings for access control. When selecting a data room vendor, take note of the kinds of security it offers and whether or not it supports the file formats your team uses.
Some providers also provide extra security features, such as auto-indexing or fence view. In addition, look for a solution that allows you to synchronize the contents of your FTP, desktop or other storage sources to the data room to ensure quick and easy organization. Additionally, find out whether a data room has multilingual search engines as well as OCR for searching text within images look these up and PDF documents.
It is also essential to know if the chosen provider has the ability to remove specific fragments or the entire content of an entire document. This feature can help protect your private information by removing all personal data from PDFs and images.
The best VDR providers offer comprehensive analytics and reports that let you keep track of activity on your virtual data room. Find a solution that can keep track of all uploads, downloads, and the views of files, in addition to providing you with custom reports based on the activity.
A free trial is another option you should be looking for. It lets you try premium features like data uploading, collaborative features that are innovative and security features without the need to pay to a long-term contract. iDeals offers a trial period of 30 days that includes unlimited preparation time, two admins, 500 MB storage, file encryption and dynamic watermarking as well as the basic digital rights management system.