Board meetings, regardless of whether they are held in person or via videoconference, must be focused on creating action items and deciding. This can be accomplished by following a boardmeetingapps.blog few simple guidelines for board meetings.
It is vital to ensure there is a sufficient number of people present before any formal business can be discussed. This is usually stipulated in the company’s bylaws and involves a roll call to confirm that there are sufficient participants to conduct a vote.
The chair will ask if any members have any corrections or changes to the minutes of the previous meeting. If there aren’t any corrections or additions to the minutes, the minutes can be ratified.
After all the old business has been settled the new business can commence. The board should proceed through the agenda item by item, allowing for discussion and voting on each. The most important topics should be discussed at the beginning of the meeting. This is because these issues will likely to have been debated and discussed at past board meetings, meetings or even in one-on-one meetings with directors in particular.
To keep the meeting running it’s essential to establish clear guidelines for speaking time. For instance, directors should only speak after the speaker has finished. Also, no one should interrupt another speaker, regardless of the importance of their topic. Consider deferring a subject to the next meeting, or scheduling an interlude call. This will allow you to discuss it in a shorter period of time.